JOB DESCRIPTION

We are looking for a highly organized and proactive individual to join our team as an Admin HR Leader (focusing on Administration/C&B/ Policy and Engagement functions). You will ensure a smooth office environment, optimize HR processes, and foster a positive company culture.

Key Responsibilities:

Admin and Office Management:

Manage and implement all the Administrative functions.
Oversee daily HR administrative tasks, ensuring compliance with internal policies and labor laws.
Implement & update company policies, standards, and procedures.
Manage office supplies and equipment (procurement, distribution, and repairs). Control admin expenses and office budget.
Track office asset usage and coordinate with accounting for inventory management.
Responsible for setting up new offices or expanding existing offices, from planning to searching for locations to supervising the execution with construction partners.

HR:

Ensure a professional and positive experience for new and existing employees by collaborating with other functions of our Back Office Team (Talent Acquisition / Accounting / Legal).
Review/ update and manage all sorts of HR documents, procedures, policies, regulations…
Directly administer and operate the company’s compensation & benefits programs, including salary structures, bonuses, incentives, and other perks.
Prepare and deliver regular HR reports and analytics to line managers.
Provide advisory support to line managers on compensation issues.
Communicate effectively with employees, addressing inquiries and providing necessary guidance.
Manage the delivery of training programs, ensuring quality and consistency across all initiatives.
Host the internal events related to employee engagement purpose, including but not limited to such as Happy Hours, Monthly Birthday Party, Team Building…

Policy & Compliance:

Work closely with various departments, assisting line managers to understand and implement policies and procedures.
Ensuring alignment with local labor laws and best HR practices.
Provide guidance and recommendations to management on employee relations, disciplinary issues, and grievance procedures.
Train and educate employees and managers on company policies and HR processes.
Foster a positive working environment by training subordinates with a high standard service mindset; organize engagement events (birthdays, team-building, town hall); act as an advisory center for all employees about HR- Admin issues.
Other duties as assigned by the line manager - HRM.

JOB REQUIREMENTS

Qualifications:
Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience: At least 8 years of experience in the Admin - HR/ Office. A significant advantage would be given to candidates with practical team management experience.

Skills:

Strong knowledge of HR functions, including compensation, benefits administration, labor laws, and policy development.
Strong understanding of Vietnamese labor laws, HR best practices, and office management.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and HR software (e.g., HRIS, payroll systems).
Strong organizational and multitasking abilities with a keen attention to detail.
Ability to work in a fast-paced, dynamic environment and prioritize multiple tasks.
Strong problem-solving skills and the ability to handle confidential information with discretion.
Ability to communicate in English in a working environment.

Personal Traits:

Strong interpersonal skills and ability to collaborate with cross-functional teams.
Proactive, independent, and able to make decisions in a fast-paced work environment.
Positive attitude, adaptable to change, and committed to driving employee satisfaction
High level of integrity, reliability, and trustworthiness.
Time Management, Multi-task Management, Risk Management.
Actual Experience in Team Management is an advantage.